Executive Assistant - Industrial Oil & Gas Service Company

Executive Assistant - Industrial Oil & Gas Service Company

 

Executive Assistant

The function of this role is to provide advanced level administrative support, requiring strong initiative and judgment, to a senior executive. Working with minimal direction and using a high level of senior secretarial and administrative skill and/or technical knowledge, and working independently within established guidelines are core requirements. The successful candidate will liaise with internal and external contracts on behalf of the executive. In additional to screening incoming correspondence and prepares draft responses or responds directly on routine matters, the Executive Assistant prepares agendas and arranges committee, board and other meetings. Conducting background research is also a required function.  The successful candidate will assign and supervise the work of one of more administrative support staff.

 

This Executive Assistant will operate independently or under specific executive direction plans, organizing and executing all tasks in the appropriate manner. This information processing can be of a highly sensitive and confidential nature. Duties include but are not limited to:

 

• Data entry into specific office computer administrative software programs, i.e.; accounting, payroll, information databases, spreadsheets.


• Coordinating own tasks and may coordinate other administrative staff tasks.


• Troubleshooting, maintaining and operating online computer administrative systems.


• Coding and processing expense, purchasing, and material client/vendor form documents.


• Developing company templates for departmental use.


• Composing, amending and proof reading both routine and project specific word processing general correspondence, form letters and memos.


• Providing expertise with the preparation of presentations, meetings, conferences and or symposiums.


• Setting up record management systems, specific databases or spreadsheets


• Receiving inquiries and providing information or re-directs as necessary.


• Preparing complex records using various applications within formats for transferring into clearly defined categories.


• Coordinating complex logistical arrangements.


• Making recommendations and implementing improvements to work methods or systems.


• Providing supervision and guidance to junior office support staff including File Clerks, Receptionists, & Administrative Assistants

 

Job Requirements

 

• High School Diploma.


• Post-secondary certificate, diploma or degree from an accredited business administration technical school, college or university.


• 6-8 years proven proficiency in a senior administration function within an industrial contracting service company.


• Demonstrates expert communication, computer software systems and organizational skills.


• Safety: Promote the corporate safety culture through leading by example and bringing the topic to the forefront during meetings, training, etc.

 

TO APPLY:Please send your resume in word doc format to corporate@100kjobs.ca
100K Executive Search & Recruitment would like to thank all those who apply. Only candidates selected for an interview will be contacted.

Job Title Executive Assistant - Industrial Oil & Gas Service Company

Company Name 100k Jobs Executive Search & Recruitment Inc. Email corporate@100kjobs.ca Website http://www.100kjobs.ca Salary DOE Province Alberta Location Calgary