Scheduling Coordinator
Position Overview
This key position is responsible for the management, continued development of the Paladin Security Group scheduling program, and associated processes. The Scheduling Coordinator shall also monitor the profitability of our contracted services. Equally, the Scheduling Coordinator is responsible for the input, upkeep and maintenance of the database (ISE) used to track all Paladin resources resulting in payroll and billing.
Essential Job Functions
• Oversee the scheduling process to ensure the elimination of payroll and scheduling errors
• Oversee data entry to ensure the accuracy of the database (ISE)
• Monitor all incident reports and keep the database (ISE) updated with personnel information as required
• Liaise with Client Service Manager's (CSM) to ensure the Scheduling Department has the most recent information available to ensure efficient deployment of staff
• Track all vacation requests which have been granted by the responsible manager
• Maintaining accurate employee vacation, sick day and leave records
• Gather, correlate and oversee all aspects of payroll data and communicate the data with the payroll administrator at Corporate Head Office
• Investigate and resolve any payroll discrepancies
• Track overtime on a pay period basis and report the results to senior management
• Monitor overtime rates in all assigned branches and report results to Senior Management
• Oversee and direct the efforts of the scheduling department to ensure overtime is kept to a minimum in the assigned branches
Requirements
• Educational background in Accounting preferred
• 1-2 years of Payroll and Scheduling experience
• Experience with ADP and/or In Time Scheduling Software a definite asset
• Superior attention to detail
• Ability to work in a multi-task, deadline driven environment
• Efficient, flexible and a superior problem solver
• Proficient in all MS Office applications with advanced Excel
• Ability to meet strict deadlines and flexibility in time allocation
Application Method
All interested applicants must submit a resume and cover letter to Human Resources at tblack@paladinsecurity.com, only those applicants who are short-listed will be contacted for an interview. When applying for this position, please clearly indicate this is your desired position within your email subject.
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