Experienced Mail Room / Facilitator
URGENT:Please read the job description below. If this interests you, please send a MS-Word version copy of your resume (ASAP) along with your salary expectations and a telephone contact number: E-mail to ssingh@teamrecruiter.com Please put the job title, your city and your name as your subject line. All resumes must be submitted in WORD format ONLY in order to be reviewed.
The recruiter in charge of this role is Sunita
AFTER you have submitted your resume via e-mail (when you have a moment) please apply online to match your resume to the job with following link:
https://www.stafftrak.net/ApplyOnline/teamrecruiter.web?tt=JD& jobId=003202
If you do not think you are a match for this opportunity, but know someone who is, feel free to forward this email to them and you will be eligible for a referral bonus upon a successful hire.
My client is situated in Calgary. They are looking for a Experienced Mail Room / Facilitator. This is a 3 year contract with a very good possibility of extension.
Job Description:
Essential functions:
- Possesses skills and competencies to deliver minimum/basic contracted customer requirements (document assembly and finishing mail delivery courier). Tasks and activities are defined and routine.
- Training provided as required on specific office equipment
- Daily activities are routinely monitored
- Basic “Docucare”
- Point of contact to receive, review and electronically log customer jobs
- Operate standard finishing equipment (e.g. paper cutters, inserters, laminating and hole punchers) including pull and pack for packaged materials (basic fulfillment)
- Operate basic office equipment (printer, copier, fax)
- Apply asset tags to office equipment and update database
- Manually track move/add/change of office equipment assets at customer accounts
- Clean and maintain office equipment when necessary (key operator)
- Process and distribute incoming and outgoing faxes log for billing purposes
- Log incoming packages and other accountable mail
- Process basic forms and update information using a PC
- Wrap, pack, label and ship finished product
- Deliver finished product to client site(s)
- Pickup and delivery of mail to designated recipients
- Collect and submit meter reads
- Maintain appropriate supply inventory distribute supplies as required and log for billing purposes
- Prep – remove staples, clips, binding. Insert slip sheets.
- Scanning – “A” page, large format, aperture card, color.
- Indexing – capture required information from documents.
- QA – inspect image quality and indexing accuracy according to customer requirements.
- Perform light maintenance and cleaning on equipment. Minimal experience in assigned area or comparable area
- Comprehend and act in accordance to established processes.
- Training provided as required on unique equipment or applications
- Process mail using Canada Post approved postage equipment
- Problem solve basic issues to complete production, delivery and output requirements
- Perform basic quality inspection before during and after output of each production run
- Sort and scan hardcopy materials or other mediums for use in printed documents or digital format
- specific application training may be required and provided
- Collect data and respond to print/copy equipment issues by contacting service personnel using specific PC applications.
- Operate low to high-volume printers and copiers.
- Sort and distribute incoming and outgoing Canada Post, Express Mail and packages. Maintain reporting logs
- Adhere to suspicious package handling per Canada Post standards
- Open and Scan incoming mail for electronic distribution per customer requirements
- Stage, assemble and maintain inventory for pull and pack (basic fulfillment) of packaged materials
- Procure and maintain adequate supply levels
- Maintain reporting logs and information for billing
- Ability to operate all standard shipping systems such as FedEx, Purolator and Rate Shopping Systems
- Ability to determine most cost-effective and efficient shipping method complete bill of lading, customs forms and other standard shipping forms
- Operate multi-line switchboard / reception desk with the ability to provide administrative support including but not limited to simple document creating, filing and supplies ordering
- Comprehend and act in accordance to established processes.
- Training provided as required on unique equipment or applications
- Estimate schedule and track incoming production jobs
- Track and store jobs as customer requires for reuse at a future date including file back-up
- Operate high volume folding and inserting mail equipment
- File/document conversion (utilizing standard software)
- Perform operator maintenance on equipment
- Ability to perform minimal training to customer end-users on equipment
Required Skills
- Reliable and flexible
- Able to read write and follow basic English and/or French instructions
- Listen understand & communicate effectively
- Basic Computer Skills – Functional knowledge of PC (keyboard functions mouse etc) and Microsoft Office. Send and receive emails
- Find, open and save documents and files
- Perform data entry
- Use internet explorer for web browsing
- Send documents to preconfigured printer.
- Basic Math skills (division, multiplication, percentages)
- Professional interaction with client and work associates
- Adhere to Dress code
- Show pride in work
- Computer Skills – proficiency in use of MS Office, sufficient to maintain reporting in Excel, Adobe Writer and web access knowledge and Internet skills
Education/Experience
- College/ Technical School Certificate or equivalent experience (1-2 years)
When you have some time please register in our database (5 minute process) to be considered for future openings; the link is available on our website at http://www.teamrecruiter.com/ in the Candidate section.
We thank all applicants for their interest. Only those who meet the qualifications will be contacted through telephone/email. You are encouraged to register with us in our database to be considered for future positions available.
Have a great day.
......At Teamrecruiter.com we offer some of the most highly qualified professionals in the workforce. We dedicate an industry trained recruitment specialist to the following areas: IT, Finance, Admin, Sales, Executive Search and Contractors. If you would like to learn more about our full-service recruiting firm please visit our website at www.teamrecruiter.com.
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